We show here the terms under which we rent out short-term meeting rooms. For serviced offices we have a simple Service Agreement and a set of Terms & Conditions attached thereto which we will happily provide to you on enquiry for serviced office space.

Terms & Conditions for Meeting Rooms

1) Definitions

  1. “We” / “Us” / “Our” means the owner of the rooms to rent (Kingsway House)
  2. “Room” / “Rooms” means the accommodation for which the booking is made
  3. “You” / “Your” means you the person(s) renting the Rooms

2) Bookings and Payment

  1. The full amount of the Room rental is payable on booking
  2. Car parking is charged extra and must be paid at time of booking.
  3. All payments must be made in GB Pounds by credit card or bank transfer
  4. All bank charges must be paid by You

3) Cancellations

  1. If You wish to cancel your booking You should email info@kingsway-house.co.uk as soon as possible
  2. A full refund will be made if at least 14 days notice is given
  3. No refunds will be made with less than 14 days notice unless the Room can be resold to another person
  4. If for any reason We have to cancel a booking a full refund of any money received will be made to You. Any liability will be limited to the money received by Us and We will not be liable for any loss consequential or otherwise

4) Insurance

  1. Insurance cover for buildings and public liability is arranged by Us
  2. This does not cover any liabilities to do with Your own arrangements or cancellation. It is strongly recommended You arrange insurance to cover Your liabilities
  3. Your personal belongings are left in Your Room or elsewhere on Our premises entirely at Your own risk
  4. We shall accept no liability to You for any loss, damage or injury howsoever caused to Your personal property except to the extent such loss, damage or injury is caused by the negligence or wilful default by Us

5) Your Responsibilities – You will …

  1. ensure that the number of people occupying the Room will not exceed the number specified for that Room
  2. ensure that the Room will be used solely for Your own purpose
  3. show due consideration for other parties such as other occupants of the building
  4. not bring into the building anything which may be offensive or dangerous to any occupants of the building or may affect the cleanliness or condition of the building itself
  5. keep the Room and all furniture, utensils, equipment, fixtures and fittings in the Room in the same state of repair and condition as at the commencement of the rental and to ensure that at the end of the rental the Room is left in the same state of order and cleanliness in which it was found. We reserve the right to levy an additional charge for any extra cleaning required after Your departure and for any consequential loss
  6. report as soon as possible to Us any breakages or damage caused during the rental and to reimburse Us with the cost of replacement
  7. arrive at or after 8.00am on the arrival day and to vacate the Room by 1.00pm for half-day bookings or 6.00pm for full-day bookings on the day of departure unless prior arrangement has been agreed with Us
  8. not (without the express permission of Us) allow any person other than guests booked in the Room to use the facilities and amenities of the Room
  9. notify all other members of Your party of these undertakings
  10. In the event of a breach of any of these undertakings We can make You leave the Room before the end of the rental period. In this case You shall be deemed to have cancelled the booking and You shall have no claim for compensation or reimbursement whatsoever.

7) Force Majeure

  1. No liability can be accepted and no compensation will be paid by Us, where You suffer any loss, damage, injury, disappointment, inconvenience or otherwise, or where the performance or prompt performance of any obligations by Us are prevented or affected, by any event which We could not have reasonably foreseen or avoided including war, threat of war, riot, civil strife, industrial action, terrorist activity, natural or nuclear disaster, fire, adverse weather conditions closure of international borders, disease, none availability of transport services, interruption to services/utilities and all similar events outside Our control